It’s often the Board administrator, company secretary or assistant to the chairperson who advocates a portal solution for their organization. Typically, this is because they recognize the potential for improved governance and increased efficiency. They also recognise the time savings from the reduction of administrative tasks, particularly ones related to document preparation. It is important to remember that research shows that issues with documents make up 21,3% of the productivity loss in board portal software meetings.

It is vital that your portal platform offers a high level of security. This includes data encryption as well as appropriate security permissions that satisfy international privacy and security standards. A solid audit trail will also be vital for companies operating in regulated environments.

The portal provider you select will also provide 24/7/365 customer support. This is especially important for those who are brand new to board portals and require help in navigating unfamiliar processes. Look for portals that have a proven track record in customer support, and have been recognized by the industry.

The benefits of a properly-designed board portal are huge. They can reduce administrative costs, enhance collaboration and help you stay in line with the regulatory requirements. In a world in which every dollar counts, your organisation should save as much as it can. Utilize our online calculator to determine how you can save switching to the board portal.