In the past document storage, sharing them, or even sending them out required a great deal of coordination and paper. This meant filing clerks fax machines, and couriers were all used regularly to manage documents. And when you think about how many trees had to be chopped down for all that paper, the environmental impact was huge.

Document storage and distribution software enhances efficiency and productivity in the workplace by removing many manual processes that are associated with storage and distribution of files and documents. It consolidates documents and enables users seamless integration for enhanced productivity to find and access the latest version. This saves valuable time in the workplace and helps companies meet the requirements of regulatory compliance.

The most efficient document management systems offer a variety of advanced tools that improve collaboration and improve workflows. You should look for secure storage of files offline access that is automated sync of documents once you are back online and team folders that allow granular permission controls for various stakeholders. Search for a robust function that can return relevant results quickly as well.

FileHold, DocuWare and Q-Pulse are among the most popular document management tools. These services are available in cloud or on-premise installations and include a range of features that can streamline document storage and distribution. FileHold is one example. It provides a central repository that is secure and encrypted, with powerful search capabilities and document workflows that allow you to review and decide on documents. It also provides a white-labeled client portal, automated document routing, and superb version control to ensure that your employees and clients have access to the most up-to-date versions of files.